As your concern grows, and then does your contact database. Over time, your phone's address book and your Google contacts become more important, but also more difficult to manage. If you are running a growing concern, the moment to organize your contacts is now. The sooner, the amend.

Gmail is i of the most popular email services effectually, and that makes Google Contacts (its native contact management tool) a very convenient service. If you lot are using Gmail and your phone for business, having these two connected makes absolute sense.

The manual setup to have your Google contacts on your phone is simply a few clicks away. We'll cover those easy steps for Android and iPhone forth with some other tips and tricks to assist you manage your contacts more than efficiently.

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  1. From Google to iPhone

  2. From Google to Android

  3. Other Options

Where are my Phone Contacts stored?

If you desire to manage your telephone contacts efficiently, the first question you have to ask yourself is: where are my phone contacts stored?

If you don't take a cloud service associated with your phone, your contacts "live" on your phone'due south memory. Merely most people are working with iCloud, Google Contacts, Outlook or another contact repository that exists in the cloud. If that's your example, the contacts y'all see on your telephone's address books are probably pulling data from one or several of those places.

Using multiple contact repositories at the same time tin become a real mess. For case, if you have an iPhone and you create a contact, it volition go into iCloud by default, merely not into Outlook or Google Contacts.

Here's a tip from Frans Leys, an expert in Contact Direction.

"Choose 1 main contact repository and stick with information technology. It can be one Google account, Outlook, or an iCloud account. Just make sure your phone only reads into one single contact repository."

If you lot choose Google Contacts as your main repository, you lot might want to visit contacts.google.com to check all the contacts associated with your Google account before you import them into your phone.

The contacts you manually added volition be under the 'Contacts' tab, while the people you take only exchanged emails with will be under 'Other Contacts.' This is important to know because once you start sharing your Google contacts with your phone, the but ones y'all'll see are those under the 'Contacts' tab.

1. How to Import Contacts from Google to iPhone (iOS)

To know which accounts are associated with your iPhone, go to Settings > Passwords & Accounts.

Clicking on each associated account you lot can turn on or off your contacts sharing option.

Setting up your iphone with google contacts

If your Google account is non associated with your phone, here'southward how you can add information technology:

  1. Go to Settings > Contacts> Accounts > Add Account.

  2. You'll run into all the types of accounts you can associate with your telephone: iCloud, MS Exchange, Yahoo!, AOL, Outlook, and of course, Google.

  3. Log in with your email and password.
  4. You'll exist directed to a carte du jour where you lot can choose which elements of your business relationship should exist in sync with your phone. Brand sure the toggle button for 'Contacts' is on.
    Adding Google Account into iPhone

Tip: Make sure you lot are using the correct business relationship. Continue in mind that each Gmail address has its own contact repository.

If you lot are using labels in Google Contacts to categorize or group your contacts, be aware that those labels won't be available on your iPhone's contact record.

With these simple steps, whenever yous add a new contact to Google, you'll accept it on your iPhone.

If you want to run across not only your Google Contacts but also contacts you've stored in other repositories, go to your iPhone Contacts (the address volume) and click on 'Groups' (top-left corner).

Choosing which groups of contacts to show in your iPhone's address book

But what happens when you add a new contact directly to your phone?

From iPhone Contacts to Google Contacts

The fact that your Google Contacts are available on your iPhone doesn't imply that the new contacts you add to your phone will be bachelor in Google Contacts.

If you want this, go to Settings > Contacts and check which ane is your 'Default Account.'

Yous'll probably run into iCloud as your default account. That means that the contacts you create in your iPhone are existence stored in iCloud exclusively.

If you've chosen to have Google Contacts as your main contact repository, yous might want to modify the 'Default Account' to Gmail. Then, each new contact you salve on your iPhone will exist stored in Google Contacts.

Setting up your iPhone contacts' default account

What virtually all the contacts you created before yous fabricated your Google contacts available on your iPhone?

Google Drive offers a practiced solution to import those phone contacts you created prior to the setup into Google. But follow these steps:

  1. Download Google Drive to your iPhone and sign in with your Google business relationship.
  2. In your Google Drive menu, go to Settings > Backup. Here y'all can select 'Contacts' and hitting 'Start Backup'.

Contacts back up to Google Contacts via Drive

This will re-create all the contacts you take in your iPhone's address volume into Google Drive.

2. How to Import Contacts from Google to your Android

If your Google business relationship is not nevertheless associated with your Android phone, you tin can easily practice so by navigating to Settings > Accounts > Add Account.

Configuring Google account in Android for contacts import

One time you've washed this, your Google contacts will be automatically in sync with the Contacts app on your Android phone.

To manage your Google contacts sync, follow these steps:

  1. Go to Settings > Google > Account Services > Contacts Sync > Automatically sync Google Contacts.
  2. Turn the toggle on/off.

If you are using Google labels to identify groups of contacts inside Google Contacts, you can see them and even manage them from your Android'south Contacts app.

Managing Google labels in your Android

From Your Android Phone to Google Contacts

When you create a new contact on your Android phone, information technology asks yous in which account you want to salve this contact. Select the e-mail addresses associated with your account.

Saving contacts to Android phone

3. Advanced Phone Contact Storage Techniques

Later on ensuring that your Google contacts and your telephone address book are connected, you might desire to consider other processes to enrich and optimize your phone contacts:

one. Have Your Contacts in Sync with Other Apps

If your business organization is growing and you lot are calculation other apps to your technology ecosystem, you lot should start because how to keep them in sync. Integration avoids isolated data while it enriches your different databases with customer information.

The offset tools you should consider to have in sync with Google Contacts is your CRM. Having these tools working together will help yous centralize your contact information. Since this type of integration works so well, the best-of-brood CRMs offering in-app integrations with Google products. That makes it easy for you lot to get started.

If yous've chosen to piece of work with dissimilar contact repositories at the same time, you lot tin can likewise proceed those in sync through import/export or integration.

2. Filter Which Contacts Should be in Sync with Your Phone

Since you are using your phone for business concern and personal purposes, and because your database is getting bigger by the minute, at some point you'll demand to filter what gets into your phone.

To have merely sure contacts on your phone, you can utilise an iPaaS or native integration like the one HubSpot has for Google Contacts.  These types of tools allow you to filter which groups of contacts to sync from Google Contacts to other apps, and vice versa.

Import Google Contacts to Phone with HubSpot

There are thousands of possibilities when it comes to contact management, and Google contacts is a slap-up tool to become started with.

Whether you are running concern processes, helping customers, or closing deals from your phone, having accurate and upwards-to-date contact data makes all the divergence.

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Originally published Jan 29, 2021 7:15:00 AM, updated April 21 2021